Well, the short answer to our blog title and question of the hour is yes, oh yes you can. But that’s just the short of it. And we aren’t talking about a data warehouse. We aren’t talking about a hard drive back up. We, my friends, are talking about something WAY more exciting, an independent data audit log application! What is that, you may ask? Don’t worry, you aren’t alone, while the concept of “auditing” your data has been around for a while, this is in fact a brand new way of doing things. By things, we mean tracking your data, small or big, as new technology would have it. And it isn’t magic, we swear. So let’s break it down for (as an independent data audit log application does to your data) so you can see what you are missing, all while answering this ultimate question about data archiving.
Let’s start with the basics: how exactly an independent data audit log application works (wow, that’s a mouthful, lets just refer to it as a data audit log from now on):
A data audit log tracks and audits your data SIMULTANOUSLY with your systems. In other words, they are tracking in real-time so as soon as a business user creates, changes, or deletes data, it shows up, in your data audit log. Oh and did we mention that our data audit log, Observato, tracks multiple systems at the same time? That means that you can track any business user, any change to any little piece of data, or any “transaction,” in any system (ERP, CRM, FSM, you name it… we track it).
This data audit log is hosted separately, in the cloud, so it doesn’t take up any of your hardware or server space. Using multi-search functionality, a business user can sign in, find a piece of data using various search factors such as system, business user id, schema, and more, and then click to break down the data further. What you get is a tree display that will show you what user changed what part of any transaction, including time stamps. Here is a little peek at what the user friendly UI looks like:
That brings us back to our title question: can I keep an archive of data after it’s gone from the main system? Remember a little bit ago when we told you that this data audit log is hosted separately, in the cloud, so it doesn’t take up any of your hardware or server space? Well, it is true! Our data audit log archives your data independently, and separately from your main system. That means that even when your systems have been programmed to dispose of data files, or they have been removed from the system manually by users, they are still accessible. Can you imagine the possibilities?
1. Compliance Becomes a Breeze
Whether an internal or external audit is being conducted, your data is easily accessible and you can provide a full complete data trace in minutes, complete with reports.
2. Customer Service Becomes 5 Star
Has a data field in a customer’s file been accidently deleted? Has the wrong information been entered or has some discrepancy caused your customer some frustration? Look up that file easily, and track down the error, and fix it. A data audit log provides accountability and instant relief from issues that would usually take hours, if not days, to resolve.
3. The Age Old Issues Between IT and Business Users are Solved
In your organization does it ever feel like the business users are always relying on the IT guys to solve issues on top of their regular day to day jobs, because face it, they don’t know code, and certain things need that deciphering? Well our data audit log, Observato, is a BUSINESS solution. That means that it is user friendly to those plain old Joe’s we call business users who just so happen to think C++ is another foreign language.
So there you have it. You can indeed keep an accurate archive of all your data long after it is gone from the main system. You can also improve your efficiency and customer service, and add weight and breadth to your data strategy to help you come out ahead of this big data mania.